Cocoon provides payroll-related calculations and files to support your leave payroll process. However, your internal Payroll team is responsible for reviewing those calculations and running payroll in your payroll systems.
Employers Responsibilities:
Provide updated census files ahead of each pay period
Ensuring census data includes current salary, employment status, termination dates, and other required payroll fields.
Reviewing Cocoon payroll files and calculations before processing payroll
Handle any excess employer benefits flagged by Cocoon
Providing annual pay calendars
Notifying Cocoon of any changes to pay periods, pay dates, or payroll cadence
Please ensure your census data, whether uploaded manually or through integration, includes only US-based employees. Cocoon currently supports only US employees.
When to notify Cocoon
Employers should notify Cocoon as soon as possible about any payroll-impacting changes, including:
Employee terminations
Retroactive salary adjustments
Changes to pay schedules, pay dates, or payroll cadence
Payroll file calculations that appear incorrect
Any employee information that may affect leave pay or employer top-up calculations
Whenever possible, notify Cocoon before the relevant payroll file is generated or before payroll is processed. This helps reduce the need for retroactive adjustments or corrections.
Reviewing payroll calculations
Cocoon’s payroll calculations are intended to help your Payroll team understand leave pay, regular pay, benefit deductions, and any employer top-up amounts. Your Payroll team should review these calculations before running payroll and confirm they align with your internal payroll process.
Additional resource
For more information, review Pay 102 and other resources in the Employer Help Center. You should also watch for Cocoon product announcements about payroll- related updates.
Questions? Please contact Cocoon's Support team at [email protected]